1. Introduction

Lineal d.o.o., Jezdarska 3, 2000 Maribor hereinafter: “Lineal” or “controller”), is dedicated to responsibly handling the personal data of our clients, potential clients, Lienal website visitors and any natural persons who reveal their personal information when contacting us (hereinafter: “users”), so we are implementing this Personal Data Protection Policy (hereinafter: “Policy”) to inform our users in a transparent, easy to understand way using plain language about the purpose, the legal ground for the processing of their personal data and their rights regarding the processing, as they are afforded to them under the Personal Data Protection Act.

Contact details of the controller and of the data protection officer

The controller of the users’ personal data is Lineal d.o.o., Jezdarska 3, 2000 Maribor. Linealhas designated a data protection officer, who can be reached by e-mail at tina.funda@lineal.si

Personal data

Personal data constitutes any information that identifies you as an identified or identifiable natural person. The user is identifiable when they can be directly or indirectly determined, especially using an identifier, such as the name, identification number, location data, an online identifier or by stating one or more factors specific to the user’s physical, physiological, genetic, mental, economic, cultural or social identity.

Basis for processing and purpose of processing

Lineal will process your personal data for one of the purposes listed below based on the following legal basis:

• your agreement or consent,
• for compliance with the legal obligations of the controller,
• based on legitimate interest,
• for compliance with their contractual obligation.

Lineal will process your personal data solely for the purposes, for which they were collected and will not process them for purposes that are not compatible with the purposes, for which they were collected. Lineal collects only that personal data from the user that is vital for achieving a set purpose.

Processing based on consent or agreement

Based on your written consent, Lineal will process your personal data for the following purposes:

• sending e-mails for the purpose of informing about training courses, new features (in standards and in publications), services as well as events at the controller or third person,
• for contacting on the phone for the purposes of presenting professional system solutions to the user or employer (by prior appointment also at their location),
• for publishing in technical media and on websites with the basic purpose of promoting the user and their employer (licenced designer, licenced contractor …),
• for monitoring the user’s reading of sent e-mails, including which e-mail you opened or did not open, which links you clicked (which contents you read), how long you were reading them or surveyed certain contents,
• for segmenting users based on the factors from the previous paragraph and for further sending adapted (individualized) e-mails, which means different users can receive e-mails with different contents for the purpose of a better (more relevant) informing and achieving a higher level of response to the received e-mails,
• for the purposes of analysing the user’s pattern-of-life on the website: from where the user came to the website (source of the traffic), for monitoring their activities on the website, which websites they visited, which contents they downloaded or viewed,
• for segmenting users based on the facts from the previous paragraph and further sending adapted (individualized) messages through multichannel communication, which means different users can receive messages with different contents for the purpose of a better (more relevant) informing of individuals and reaching a higher level of user enthusiasm,
• for all other purposes for which you expressly agree in cooperating with the controller.

Any time you give consent for the processing of your personal data, the consent can be withdrawn at tina.funda@lineal.si

Processing based on legitimate interest for which Lineal strives

The controller can also process data based on legitimate interest, except when this interest is overruled by interests or basic rights and freedoms of the user to whom the personal data requiring data protection applies. In the case of using legitimate interest, the controller’s judgement always complies with the General Data Protection Regulation.

Lineal will process your personal data based on a legitimate interest for the following purposes:

• Marketing, business and other technical analyses, such as analysing and determining which organizations the event attendees are coming from and what functions they perform in these organizations, for keeping records of how many and which events a user attended, for keeping records of awarded receipts, certificates and licences of event attendees.
• Preventing fraud, ensuring safety, submitting claims or defence of legal claims in court proceeding or administrative procedures. This allows the controller to process your personal data in cases of suspicion of fraud in an appropriate and proportional scope for the purpose of identifying and stopping potential fraud and deceit and can, if appropriate, forward the data to the police, the Prosecutor’s Office or other competent authority.
• Direct marketing, including creating user profiles, based on legally acquired personal data. The stated processing can be objected to in accordance with the chapter Right to Object in this Policy.

Personal data storage period

The controller will not process personal data longer than necessary to achieve the purposes for which the personal data was collected and further processed.

The personal data processed by Lineal is processed in compliance with the agreement and is stored by Lineal for the period that is necessary to complete the contract and for 5 years after its completion, except in cases when a disagreement arises about the contract between you and the controller. In that case, Lineal keeps that data for 5 years after the finalized court judgements or arbitration decisions or settlement, or in the case of no litigation, for 5 years after the dispute has been resolved peacefully.

After the storage duration period has elapsed, Lineal will effectively and permanently delete or anonymize your personal data so that it can no longer be traced back to you.

Personal data protection

Lineal is dedicated to protecting your personal data. They prevent any unauthorized access to it, their use and their revelation.

Unauthorized access to personal data, their use and revelation is prevented by Lineal.

Users’ rights in personal data protection

In accordance with the General Data Protection Regulation, Lineal guarantees you the following rights relating to personal data protection, which are further elaborated in the following chapters of the Policy:

• right of access to the data,
• right to rectification,
• right to erasure (“right to be forgotten”),
• right to restriction of processing,
• right to data portability,
• right to object.

Right of access to the data

Based on your request, Lineal will provide you with a free copy of your personal data undergoing processing. For any further copies you request, Lineal will charge a reasonable fee based on administrative costs.

Procedure to exercise rights

All the aforementioned claims on exercising rights regarding your personal data can be addressed in written form to the controller at the e-mail address tina.funda@lineal.si or by post to the address Lineal d.o.o., Jezdarska 3, 2000 Maribor, Slovenia. If you submit your claim, in accordance with the previous paragraph, using electronic means, the information, where possible, will be provided to you in electronic means, unless you request otherwise.

Policy validity

This Policy enters into force on 25 May 2018 and can be changed or amended at any time.

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